Finance Co-ordinator - Fund accounting for churches and charities

Budgets facility

Finance Co-ordinator has a powerful budget facility. You can set a budget on any income or expenditure account heading or fund. You can set it for each period and/or an entire year.

When setting your budgets Finance Co-ordinator will show you the actual amounts for last year and this year to date for the account that you are setting the budget for. This information can enable you to enter much more accurate budgets for this year and next year.

Budget reports can be produced including throughput against budgets, which show totals for each period to date and variance figures. The reports can even produce comparative figures for last year.

These reports enable you to analyse your budgeted income and expenditure, for example: What were the stationery costs last month? How much have we received for magazine subs so far this year? What was the total for building repairs? Have we exceeded our budget?

Account headings can also be grouped together when you produce budget reports enabling budgets to be set on cost centres.

Standing order and memorised transactions

You can set up Standing Orders for income or expenditure items, to continue for any length of time and for different frequencies such as monthly, bi-monthly, quarterly, 6-monthly, annually in fact you can also specific the frequency - every 14 days for example.

Any transactions that occurs regularly can be setup as standing orders even if they are direct debits, BACS payments or even just cheques that are sent/received regularly.

If you have transactions that you need to keep entering but don't happen regularly you can record them as Memorised transactions. These transactions can simply be recalled and posted rather than having to be entered each time, so saving time and repetitive work.